Amateurism
Academic Eligibility
Extra Benefits
Gambling
Student Host
Financial Aid Information
Transfer Regulations
Practice & Competition Weekly Limits
Outside Competition
Agents
Seasons of Competition
Amateurism
A Student-Athlete must retain amateur status to remain eligible for intercollegiate competition in a particular sport. You are NOT eligible for participation in a sport if you:
• Use your athletics skill (directly or indirectly) for pay in any form in that sport;
• Accept a promise of pay even if such pay is to be received following completion of intercollegiate athletics participation.
• Sign a contract or commitment of any kind to play professional athletics, regardless of its legal enforceability or any consideration received.
• Receive, directly or indirectly, a salary, reimbursement of expenses or any other form of financial assistance from a professional sports organization based upon athletics skill or participation, except as permitted by NCAA rules.
• Compete on any professional athletics team and know (or had reason to know) that the team is a professional athletics team even if no pay or remuneration for expenses was received.
• If, since becoming a Student-Athlete, you have accepted any pay for promoting a commercial product or service or allowed your name or picture to be used for promoting a commercial product or service.
• Were paid for work you did not perform, paid at a rate higher than the going rate or were paid for the value an employer placed on your reputation, fame or personal following.
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Academic Eligibility (NCAA Bylaw 14.2)
A Student-Athlete must retain good academic standing. To be eligible to represent an institution in intercollegiate athletics competition, a Student-Athlete shall be in good academic standing, as determined by the institution. A Student-Athlete who is not in good academic standing is not eligible for competition. At Davis & Elkins College the Admission and Academic Standing Committee reviews students' academic performance and progress at the end of each semester and makes recommendations regarding academic standing. A student who falls below the minimum requirements may be placed on academic warning, academic probation, or be dismissed from the College as warranted by his or her academic performance and prior academic history.
Semester Hours Completed Minimum Cumulative GPA for Good Academic Standing
23.5 or fewer 1.6
24 to 47.5 1.8
48 to 71.5 1.9
72 or greater 2.0
In order to be eligible for competition, you must:
1. Earn 9 credit hours in the preceding regular academic term.
2. Earn 18 credit hours during the Fall & Spring terms combined.
3. Earn 24 credit hours for the entire academic year.
4. Credit hours earned must be degree applicable (credits go toward your declared degree).
5. Earn a cumulative GPA of 2.0.
6. Earn 48 credit hours during your first two years of collegiate enrollment.
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Extra Benefits (Bylaw 16.11)
As a Student-Athlete and recognizable face on campus, you may come into contact with people who support Davis & Elkins athletics and offer you benefits and services not available to the student population.
It is not permissible for student-athletes, or their relatives and friends, to receive any kind of "extra benefit" or "preferential treatment" that is not made available and provided to the general public. It is not permissible to accept such "extra benefits" or "preferential treatment" from staff members, representatives of the institution's athletics interests (i.e., "boosters") or business owners.
The NCAA Manual specifically identifies several types of "extra benefits" that are not permitted. An all-inclusive list is not provided here, or in the NCAA Manual, but some examples include:
• Discounts and Credits
A special discount, payment arrangement or credit on a purchase (e.g., greens fees, court time, airline ticket, clothing, rent, food) or a service (e.g., laundry, haircut, dry cleaning) unless it is offered and made available to the general public or the general student body under the same terms and conditions.
• Free or Reduced-Cost Services
A "booster" may not provide student-athletes or their relatives and friends with professional services (for which a fee normally would be charged) without charge or at a reduced cost except as permitted by specific NCAA rule. Services provided to enrolled student-athletes such as the availability of tutors at no cost and academic counseling is permitted.
• Awards and Benefits, Gifts and Services
A student-athlete shall not sell any item received for intercollegiate athletics participation or exchange or assign such an item for another item of value, even if the student-athlete's name or picture does not appear on the item received for intercollegiate athletics participation. Any service or benefit that is not provided to the general student body may not be awarded to a Student-Athlete without jeopardizing their eligibility.
• Entertainment Services
Student-athletes and their relatives and friends cannot receive services (e.g., movie tickets, dinners, use of car) from commercial agencies (e.g., movie theaters, restaurants, car dealers) without charge or at reduced rates or free or reduced-cost admission to professional athletics contests from professional sports organizations, unless such services also are available to the student body in general.
Eligibility: If you accept an award, benefit or expense allowance not authorized by the NCAA you will lose all eligibility to intercollegiate participation in the sport in which the extra benefit was received. If you have exhausted your eligibility, Davis & Elkins College is still responsible for the violation and may face penalties.
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Sports Wagering (Bylaw 10.3)
The NCAA prohibits student-athletes from engaging in gambling in any form on sports sponsored by the NCAA. The prohibition on gambling includes high school, college and professional sports. Gambling occurs when you place something at risk, the wager, and you have the opportunity to win, the prize. This includes March Madness brackets, football pools, and fantasy leagues, parlay cards, etc.
Additionally, student-athletes may not provide any information concerning intercollegiate competition to any individual involved in sports wagering activities. Student-athletes and families should be alert for individuals who are inquiring about the expectations of the team or the status of a key player for an upcoming competition. They may be seeking information to influence a betting line.
Any violation of the rules regarding gambling by a prospective or enrolled student-athlete will result in ineligibility for further intercollegiate competition.
Please refer to your hard copy of the Davis & Elkins College Student Handbook or online at dewv.edu/campus-life for complete details of additional rules and disciplinary actions of the College.
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Student Host (Bylaw 13.3.6.3)
As a Student-Athlete at Davis & Elkins College you may be asked to host prospective Student-Athletes on their recruiting trips. This is a critical component of the recruiting process and it is essential that as a representative of the college you understand your responsibilities. Appropriate and professional conduct is required of you by the college and the NCAA.
As a student host please do NOT:
• Provide the prospective Student-Athlete with material gifts.
• Transport the prospective Student-Athlete more than 10 miles from the Davis & Elkins College campus.
• Allow an underage prospective Student-Athlete to consume alcoholic beverages.
If you are provided with money to host the recruit, that money may be spent on food or entertainment only. Receipts must be provided after the visit. Exercise good judgment when hosting a recruit. Do not visit any location where alcohol or drugs are present. No participation in sexually related activities is permitted. Avoid people or places that place the university or the athletic department in a negative light.
You are to conduct yourself in a manner that represents yourself, your coach, your team and your institution in a positive way. Remember that all institutional policies are in place for both the student host and prospective Student-Athlete.
Note: Please refer to the Student-Athlete Host form for further clarification and instructions.
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Financial Aid Information
Athletic grants in aid may be full or partial grants.
Awards are made on a single year basis and are not guaranteed for more than a single year. If your athletic grant in aid is not renewed for the following year you must be notified in writing no later than July 1. If your athletic grant in aid is not renewed or is reduced, you may request a meeting with the Head Coach and Director of Athletics.
Any Student-Athlete wishing to appeal a change made to their athletic grant in aid may do so through the Faculty Athletic Representative who will review the decision with the Head Coach and Director of Athletics. Appeals must be made in writing within 30 days of the initial notification of the change in athletic grant in aid.
Davis & Elkins College's Faculty Athletic Representative is Bryan Kozik. He can be reached at 304-637-1390 or by email at kozikb@dewv.edu.
Your athletic grant in aid can be canceled or removed (Bylaw 15.5.4.1):
- Renders himself or herself ineligible for intercollegiate competition;
- Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement
- Engages in serious misconduct warranting substantial disciplinary penalty
- Voluntarily withdraws from a sport at any time for personal reasons; however, the recipient's financial aid may not be awarded to another student-athlete in the term in which the aid was reduced or canceled. Further, if the financial aid is canceled before a regular academic term (e.g., preseason practice period), the aid may not be provided to another student-athlete during the ensuing academic term.
A decrease in the athletic grant in aid is not permitted during the academic year (August till May), EXCEPT under the conditions set forth in [ NCAA Bylaw 15.5.4.1].
A Student-Athlete voluntarily quitting a team for any reason may lead to the immediate cancellation of athletically related financial aid.
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Transfer Regulations (Bylaw 14.3)
All NCAA request to transfer decisions should be directed to the Compliance Coordinator and all decisions will be made in conjunction with the Director of Athletics and Head Coach. Student-Athletes that are denied an NCAA release to transfer may appeal that decision. The appeal must be made in writing to the Faculty Athletic Representative.
Davis & Elkins College's Faculty Athletic Representative is Bryan Kozik. He can be reached at 304-637-1390 or by email at kozikb@dewv.edu.
Transfer Instructions:
1. Inform your head coach of your intent to transfer.
2.
Email the compliance coordinator
3. Complete the transfer survey that the compliance coordinator provides
4. Complete the transfer portal release that the compliance coordinator provides
5. Once you are listed on the transfer portal you will receive a confirmation email from transfer@ncaa.org
**You may not contact any other institutions until you have been provided with a release/permission to contact and listed on the NCAA Transfer Portal. This includes extensions of you (parents, significant others, friends, etc.)**
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Practice and Competition- Weekly Limits (Bylaw 17.1)
In-season student-athlete participation in mandatory athletically-related activity is limited to 4 hours per day and 20 hours per week. A day of competition is automatically counted as 3 hours regardless of the amount of time actually spent. Travel time doesn't count (for example, the time to get to the event and return back to D&E). In-season Student-Athletes also must have one day off each week.
Off-season student-athletes are limited to 8 hours of countable athletically related activity (CARA) per week and only 4 of those hours may be spent on skill instruction. Academic meetings or study halls do not count towards your hour limit.
Coaches submit a record of athletic activity on a weekly basis. These logs will be sent using Front Rush to Student-Athletes for verification weekly. Questions about hour limits should be directed to the Compliance Coordinator or Faculty Athletic Representative.
Countable Athletically-Related Activities (CARA)
• Practice
• Competition
• Mandatory Strength Training or Conditioning
• Supervised Individual Workouts
• Mandatory or Supervised Film Review
Practice logs will be sent weekly through Front Rush to a random Student-Athlete from each roster for confirmation of reported hours. Please complete the confirmation within 48 hour of receiving the email.
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Outside Competition (Bylaw 14.4.7)
There are very specific NCAA rules regarding outside competition and its impact on eligibility. Before you compete in any outside competition check with the Compliance Coordinator to make sure it is permissible. Examples of outside competition include playing with a club team.
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Agents (Bylaw 14.4.9)
The NCAA has rules limiting activities with a sport agent.
Any oral or written agreement with an agent can jeopardize your eligibility. Contact the Compliance Coordinator
IMMEDIATELY if you are contacted by an agent.
Trey Short, MS, LAT, ATC
Compliance Coordinator
Office: 304-637-1407
shortt@dewv.edu
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Seasons of Competition (Bylaw 14.4.3)
NCAA Division II student-athletes have 10 semesters to compete in a sport for 4 seasons. Any semester that you are enrolled full-time (even if you drop to part-time after the first day of classes) counts against your 10 semester clock. In some cases, student-athletes can red-shirt, i.e. only participate in practice, and preserve a season of competition. Student-athletes who decide to red-shirt should discuss the matter with their coach and the Compliance Coordinator to make sure that their participation does not trigger a season of competition.
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